What is a point-in-time count?
The U.S. Department of Housing and Urban Development (HUD) requires that each Continuum of Care (CoC) perform an annual count of homeless persons who are sheltered in emergency shelter, transitional housing, and safe haven programs on a single night. CoCs must also conduct a count of unsheltered homeless persons.
ICA’s Missouri HMIS Project coordinates the sheltered portion of the count for the Missouri Balance of State CoC, St. Louis City CoC, St. Louis County CoC, Springfield/Christian, Greene, Webster Counties CoC and the Jasper/Newton CoC. The unsheltered PIT count is led by each respective CoC, with assistance from ICA to ensure accurate data is collected
Why a Point-in-Time Count?
Point-in-Time Counts are important to understanding the extent and nature of homelessness in each continua. The number of individuals experiencing homelessness and their characteristics provide insight into the needs of clients as well as looking at trends in homelessness. This kind of information is useful for influencing policy and planning efforts at the local, state, and national levels. In addition, conducting a PIT Count brings public awareness and attention to homelessness. This counts both sheltered and unsheltered homeless folks. For the unsheltered count, volunteers will enter data via an online portal. The Balance of State Unsheltered PIT guide can be found here, the Springfield Unsheltered PIT guide is here, and we also have the guide for the St. Louis Unsheltered PIT Count.
Programs Included in the Sheltered Point-in-Time Count
Programs included in the sheltered PIT Count are Emergency Shelters (including those that provide hotel/motel vouchers and extreme weather shelters), Safe Havens, and Transitional Housing Projects that are dedicated to serving homeless persons. A dedicated project means the project has the primary intent of serving homeless persons, the project verifies homelessness as part of its eligibility determination, and the project's actual clients are primarily homeless.
What is the Housing Inventory Count?
In addition to the PIT Count, HUD requires that each CoC complete a Housing Inventory Count, which provides a snapshot of all of the beds and units available to house the homeless, or individuals who were homeless at program entry, on the night of the PIT count. The HIC includes a count of all of the persons who were occupying those beds and units on the night of the PIT count.
ICA Completes the HIC in the Missouri Balance of State CoC, St. Louis City CoC, St. Louis County CoC, Springfield/Christian, Greene, Webster Counties CoC and the Jasper/Newton CoC.
Programs included in the housing inventory count
Programs included in the sheltered PIT Count are programs that are dedicated to serving homeless persons, or in the case of permanent housing projects, to persons who were homeless at program entry. All projects that participate in the PIT Count must also be included on the HIC. Additionally, the HIC includes permanent housing projects classified as Permanent Supportive Housing (PSH), Rapid Re-Housing (RRH), or Other Permanent Housing (OPH).
PIT & HIC Training
For the first time in 2018, all participating agencies will enter their PIT and HIC data directly into an online PIT Portal. All projects that enter data into the HMIS will upload to the Online PIT Portal a ServicePoint report that will provide the count of clients housed on the night of the count. Non-HMIS providers will manually enter their PIT data into the online portal.
ICA scheduled training webinars to explain the PIT data collection tools and submission process. There are separate webinars for HMIS providers and Non-HMIS providers.
If you were not able to attend one of the trainings, please contact your System Admin to discuss alternatives. Non-HMIS Providers may view this training video, and HMIS Providers may view this training video.
Sheltered PIT and Housing inventory chart documents
ICA has created a number of guides and workflows to assist this process. First, please take a look at the 2018 PIT HIC Resource Guide. This document will show you which of the next resources apply to your project.
Next, we have the Bed Guide, which shows how best to accurate count the beds in your projects. The 2018 Pit Portal Sheltered Guide will help you submit the PIT and HIC data for homeless folks who were not on the street during the PIT Count.
If your project is in HMIS, then we have a few workflows created for you. For ES, SH, and TH projects, please use the ICA MO 2018 Sheltered PIT Report Workflow. For permanent housing projects (like PSH, RRH, and OPH), use the ICA MO 2018 Permanent Housing Project HIC Report Workflow.
If your project isn't in HMIS, then we have created an optional survey to help you prepare for submitting your PIT and HIC data.
Programs that cannot complete the online PIT portal will need to contact the ICA Missouri Helpdesk: email@example.com or their HMIS System Administrator to organize alternative methods to submit the required data.
The Deadline For Submission Is February 2, 2018.
Once survey tools are received, data will be validated and HMIS team members will confirm completion or address any outstanding issues.
The Point-in-Time Count is January 24-25, 2018. The sheltered side will capture all individuals staying in housing programs on the night of January 24th.
sheltered Pit Portals
Balance of State CoC Sheltered PIT Portal:http://icamissouri.formstack.com/forms/bos_pit_2018
Joplin CoC Sheltered PIT Portal:http://icamissouri.formstack.com/forms/joplin_sheltered_pit_2018
Springfield CoC Sheltered PIT Portal:http://icamissouri.formstack.com/forms/springfield_sheltered_pit_2018
St. Louis City CoC & St. Louis County CoC Sheltered PIT Portal:http://icamissouri.formstack.com/forms/stl_sheltered_pit_2018
Point-in-Time Count Data Requests
All requests for PIT data will be submitted to Sandy Wilson. Please note that for all county-level data requests that the HMIS Project will use the following procedure: first, all programs in the county where data is being requested will be informed of the data request and who is requesting the information. These programs will then have the option to opt out of sharing their data. If any program opts out, the organization making the request will be informed. The HMIS Project will only provide county-level data for those programs who do not opt out of sharing their data.
2017 Sheltered PIT Statistical Reports for each CoC within the Homeless Missourians Information System Network will be posted on the Publications page.
The combined sheltered and unsheltered reports for the Missouri Balance of State CoC can be accessed on the GCEH website: www.mo-ich.org.