What is a point-in-time count?

The U.S. Department of Housing and Urban Development (HUD) requires that each Continuum of Care (CoC) perform an annual count of homeless persons who are sheltered in emergency shelter, transitional housing, and safe haven programs on a single night. CoCs must also conduct a count of unsheltered homeless persons. While HUD requires these counts be performed annually, all eight Missouri continua have chosen to do a sheltered and unsheltered count twice per year. These counts are held on the last Wednesday of January and July each year.

ICA’s Missouri HMIS Project coordinates the sheltered portion of the count for the Missouri Balance of State CoC and the Jasper/Newton CoC while the Missouri Housing Development Commission (MHDC) leads the unsheltered count for the Missouri Balance of State CoC. Information pertaining to the unsheltered count can be obtained on the Governor’s Committee to End Homelessness website: www.mo-ich.org.

Why a Point-in-Time Count?

Point-in-Time Counts are important to understanding the extent and nature of homelessness in each continua. The number of individuals experiencing homelessness and their characteristics provide insight into the needs of clients as well as looking at trends in homelessness. This kind of information is useful for influencing policy and planning efforts at the local, state, and national levels. In addition, conducting a PITC brings public awareness and attention to homelessness.

Programs Included in the Sheltered Point-in-Time Count

Programs included in the sheltered PITC are: organizations providing hotel/motel vouchers, emergency shelters, transitional housing, and safe havens. Information is also collected on permanent housing and rapid re-housing programs during the sheltered PITC to complete other state and federal reporting requirements. A list of programs currently included in the sheltered PITC for the Missouri Balance of State CoC and the Jasper/Newton CoC can be obtained by contacting Sandy Wilson, Missouri Director.

Sheltered PIT and Housing inventory chart documents

There are two data collection tools available based on the type of housing your project provides.  First is the 2017 MO HMIS PIT Survey – ES/SH/TH.  This tool will be used for any project providing Emergency Shelter (including emergency shelter provided through hotel/motel vouchers) (ES), Safe Haven (SH) or Transitional Housing (TH).  Second is the 2017 MO HMIS PIT Survey – PH and RRH.  This tool will be used for any project that is providing permanent housing.  Permanent housing is divided into three types; Permanent Supportive Housing, Rapid Re-Housing, and Other Permanent Housing.  These tools are available as smart Excel documents. Programs that cannot complete either of the tools electronically will need to contact Sandy Wilson or their HMIS System Administrator to organize alternative methods to submit the required data. Completed forms can be emailed to your HMIS System Administrator directly, or for St. Louis City CoC and St. Louis County CoC, you can submit the survey tools to stlhmis@icalliances.org and for Joplin CoC, Springfield CoC, and the Balance of State CoC, you can submit to mohmis@icalliances.org

The Deadline For Submission Is February 3, 2017.

Once survey tools are received, data will be validated and HMIS team members will confirm completion or address any outstanding issues.

Data Collection Tool (Balance of State, Springfield, and Joplin)

2017 MO HMIS PIT Survey – ES/SH/TH

2017 MO HMIS PIT Survey – PH and RRH

St. Louis Data Collection Tool (St. Louis City and St. Louis County)

2017 STL HMIS PIT Survey  - ES, SH, TH

2017 STL HMIS PIT Survey - PH and RRH

Resources

HIC/PITC Webinar

HUD’s Notice CPD-16-060: 2017 HIC and PIT Data Collection for CoC and ESG Programs

Determining your GeoCode

Upcoming Counts

The next Point-in-Time Count is Wednesday, January 25, 2017. The sheltered side will capture all individuals staying in housing programs on the night of January 25th.

Point-in-Time Count Data Requests

All requests for PIT data will be submitted to Sandy Wilson. Please note that for all county-level data requests that the HMIS Project will use the following procedure: first, all programs in the county where data is being requested will be informed of the data request and who is requesting the information. These programs will then have the option to opt out of sharing their data. If any program opts out, the organization making the request will be informed. The HMIS Project will only provide county-level data for those programs who do not opt out of sharing their data.

Reports

2017 Sheltered PIT Statistical Reports for each CoC within the Homeless Missourians Information System Network will be posted on the Publications page.

The combined sheltered and unsheltered reports for the Missouri Balance of State CoC can be accessed on the GCEH website: www.mo-ich.org.