WISP News 3.17.16

ART Point-In-Time Reports Update

The 630 Point-In-Time (PIT) report has been updated to reflect new report categories for 2016.  Please use these reports for your 2016 PIT counts:

Previous PIT reports have been moved to the Old PIT Reports folder. 
Also note that the 628 HIC supplement report, which is used for the PSH and RRH programs, is expected to be updated soon for 2016.  If you do run the run the 628 report v5 please make sure to keep these prompts as they are presently answered:


RHY News

RHYPoint Repository Opens April 11. Are You Ready?

With the mid-year reporting deadline looming for RHY funded projects, now is an opportune time to attend RHY specific trainings.  There are three trainings available:
448 – RHY Basic Center and TLP Training – March 22 @ 10 am
449 – RHY Outreach Training – March 25 @ 10 am
348 – RHY ART Report Training – March 29 @ 1 pm
Each training will provide valuable information on data entry and data quality.  RHY program staff attendance is strongly encouraged.

You can register for the trainings on the ICA training page: http://www.icalliances.org/wisconsin-training-calendar

Spring Cleaning - HMIS Style

As we approach the annual rite of passage that is spring and all that it entails, it is also a great time to do some sprucing up of HMIS data.  Some questions to ask:

  1. Are all client files up to date and accurate?
  2. Have all clients no longer receiving services been exiting from your program?
  3. Are all system users actively licensed and using the system?
  4. Are all your programs properly set up?

A great start to HMIS cleanup is to attend ART 302 – Data Clean-Up Reportstraining.  The training will be held on March 22nd at 1 pm. 

You can register for the training on the ICA training page:

Please let us know: How do you use HMIS?

How do you use HMIS?  What can we do differently to help you meet your data needs?
ICA is working with a team of graduate students at the La Follette School of Public Affairs (UW-Madison) to help us answer these questions.  They've put together a survey to collect feedback and would greatly appreciate your insights.  The information gained from the survey will help them provide recommendations to ICA about how we can better facilitate data-driven decision making so that Wisconsin can continue making progress toward ending homelessness.  Responses are anonymous and will only be reported to ICA in aggregate form.
Your response is requested no later than March 24th.  In addition to the link above, the survey can also be found here: http://goo.gl/forms/2YQ4oD5X4L.
On behalf of the UW student team and ICA, thank you for your time and consideration.

Call for Photos!

We are looking for high resolution photos to include in our forthcoming annual report. If you have a photo you would like to share, please e-mail Kinnic Eagan

Photo courtesy of Safe Haven of Racine, Inc

Tips and Tricks

ServicePoint Helpful Hint

Disabling Condition – Used to count the number of adult clients who have a disabling condition at project entry. This data element is used with other information to identify whether a client meets the criteria for chronic homeless. Record whether the client has a disabling condition based on one or more of the following:

  • A physical, mental, or emotional impairment, including an impairment caused by alcohol or drug abuse, post-traumatic stress disorder, or brain injury that:
    • Is expected to be long-continuing or of indefinite duration;
    • Substantially impedes the individual's ability to live independently; and
    • Could be improved by the provision of more suitable housing conditions.
  • A developmental disability, as defined in section 102 of the Developmental Disabilities Assistance and Bill of Rights Act of 2000 (42 U.S.C. 15002); or
  • The disease of acquired immunodeficiency syndrome (AIDS) or any condition arising from the etiologic agency for acquired immunodeficiency syndrome (HIV).

Additionally for veterans note: if the client is a veteran who is disabled by an injury or illness that was incurred or aggravated during active military service and whose disability meets the disability definition defined in Section 223 of the social security act.
Special Considerations: A project may wish to edit the record of a client who turns 18 during enrollment to add a response for this data element in order to improve the reported overall data quality for the project or if required by a funder.
A client receiving Supplemental Security Income (SSI), Social Security Disability Insurance (SSDI), VA Service-Connected Disability Compensation or VA Non-Service-Connected Disability Pension should be noted as a potential “Yes” for Disabling Condition.
For residential homeless assistance programs, client intake as part of the program admission process must be separated from the collection of disability information in order to comply with Fair Housing laws and practices, unless this information is required to determine program eligibility or is needed to determine whether applicants need units with special features or if they have special needs related to communication.